| Allegan Competitive Elite Soccer A Member of Grand Valley Soccer Association |
| January Minutes |
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Meeting called to order at 6:23 p.m., January 24, 2007, at Subway in Allegan
Attendance: Dave Root, Missy Root, Deb Jennings, Teresa Creech
Lori Drozd sent word she would be on vacation.
The club by-laws were reviewed. A motion was made by Deb Jennings to adopt
the by-laws as written. Missy Root seconded. Motion passed unanimously.
before the season begins as stated in the letter from the City? The letter states this
before the season begins as stated in the letter from the City? The letter states this
for both fall and spring season. Also, we will need whatever practice field they plan
to give us ready for use by July 1st. Deb Jennings will contact Mike Wheat to
schedule a meeting to discuss the contents of the proposal letter from the city.
Dave Root will attend as well. Teresa will email Deb Jennings with questions to be
sent to Mike Wheat for his review prior to their meeting.
sent to Mike Wheat for his review prior to their meeting.
When discussing open board positions, a few names were brought up. It was
decided that Teresa would contact Mr. Scott Evans, Allegan High School boys and
girls head soccer coach, and Royal Thompson, to see if they are interested in the
Director of Coaching or Director of Referees board position, or if they are interested
in coaching or refereeing. Teresa will send Mr. Evans a copy of the by-laws. Dave
will ask Richard Centala as well.
Teresa informed all that the application for the 501(c) 3 is almost completed. She
will review the application for the final time with Mike Ivester before sending the
forms to the IRS. It was discussed that the four families represented on the board
would each pay $75 towards the $300 submission fee. Roots paid $75, as did Deb
Jennings. Teresa will contact Lori Drozd and the two remaining families (Creech
and Drozd) will also pay $75 prior to the submission. Teresa will submit a personal
check for $300 to the IRS with the application.
It was asked by Deb Jennings that we make an effort to record all those individuals
and businesses that help us in any way as we start out. Teresa will ask Mike
Ivester if it is okay to recognize him for his donation. If a public recognition is
denied, a private letter will be sent. This will apply to future donations from any
source as well.
The promotional flier created and presented by Teresa was approved by Deb and
seconded by Missy Root with the following additions: add date and location of
public meeting.
The board discussed how to “get the word out” about our public meeting. A
number of ideas were offered: Public Service Announcements, daily
announcements at the surrounding Middle Schools and High Schools, press
release. At this time, we will do all that we can that is of no cost to us. It was
suggested that we use the promotional flier as a mailer and as a flier displayed
around town. It was also suggested that we use a ½ page flier to hand out at fund
raising events. Teresa will contact Deb for contact information regarding the PSA
and press release. Teresa will contact the ISD for surrounding school information.
Fund raising was discussed. To bring in money immediately, it was suggested that
we (board and kids) sell candy. Along with selling candy at school, it was
discussed that we blanket the community at approved business locations to further
spread the word. Along with candy, a ½ page hand-out would be used. Teresa
made a motion to sell candy bars as a fund raiser and Deb seconded. Motion
passed unanimously. Deb will gather some information on a company that she was
familiar with and will forward that on to Dave and Missy. A company will be
selected via communication between board members.
An RSVP was needed for the GVSA general meeting to be held in Grand Rapids on
February 1st from 7-9 p.m. Dave, Missy, Teresa, Deb will be going. Lori sent word
she should be able to go and Bill Creech may attend as well. Teresa will send a
response to GVSA for a party of six will attend from Allegan.
A date was proposed for the first ACES public meeting. We will be checking to see
if we can hold our meeting at the gym at North Ward on Monday, February 19th at 7:
00 p.m. The date will be confirmed via communication between board members.
Dave will prepare an agenda for this meeting. The board agreed to ask Mr. Evans
and Steve Tibbitts if they would be interested in speaking at this meeting. We
would like them to address why they think a club soccer program would benefit our
community.
The next meeting will be held at McDonalds in Allegan at 9:00 a.m. on Saturday,
February 3rd.
A motion was made by Deb Jennings to adjourn. Seconded. Meeting adjourned at
7:55 p.m.